Privacy policy

Trias attaches great importance to the protection of your personal data and makes every effort to safeguard your privacy. In this privacy statement, we aim to provide clear and transparent information about what personal data we collect and how we handle it carefully. In doing so, we comply with European privacy legislation, in particular the General Data Protection Regulation (AVG) – also known by its English name General Data Protection Regulation (GDPR) – with effect from 25 May 2018.

As Trias, we are responsible for processing your personal data. If, after reading through our privacy statement, or in a more general sense, you have any questions about it or wish to contact us, you can do so using the contact details below:
Trias, Avenue des Arts 7-8, 1210 Brussels or mail to: info@trias.ngo

Why do we collect and process personal data?

Your personal data are processed by Trias for the following purposes and legal grounds :

• Compliance with legal obligations (including accounting and tax obligations) and contractual obligations (including volunteer or travel contract);
• In connection with the legitimate interests of Trias , where Trias takes care to minimise the impact on your privacy.
• Relationship management:
  o Managing or supporting personal data, including the creation of segments and profiles for managing volunteers/gifters/participants or for detecting needs of volunteers/gifters/participants.
  o Increasing our database of donors, volunteers, and participants in our activities;
• Processing an information and/or registration request;
• Sending digital newsletters and invitations;
• Sending out yard letters;
• Collecting, storing and processing information in the context of our activities;
• Optimising the operation and content of our website.
  Under no circumstances will your data be used for commercial purposes

Trias does not collect information for purposes other than those described above, unless you have given your explicit consent. We may request, store, collect and/or process some or more of the following (personal) data from you:

• Personal identity data (address, surname, first name, address, telephone number, e-mail address, and possibly national register number)
• Financial data
• Communication preferences
• Membership of one of our partner organisations (Ferm, KLJ, Boerenbond, Landelijke Gilden, UNIZO, Markant and Neos)
• Membership of a political party if this means you go public or give your explicit consent to do so
• Data in the context of a participation in or valuation of our activities
• Cookies: please consult https://worldwide.trias.ngo/en/cookie-policy/ for more information on our cookie management.

We collect this (personal) data when you register via our website, fill in our (online) information, registration and/or competition forms, or if you contact us by telephone. We use the collected data only for the purposes for which we obtained the data.

Exchange of (personal) data

1. Passing on and receiving personal data within Trias
   Trias may exchange your (personal) data within the organisation and ensures that the European standards of data protection on personal data are applied within the various teams.

2. Passing on and receiving data outside Trias
   Trias never passes on your (personal) data to third parties, unless this is necessary for the performance of the purposes for which they were provided. We use a third party for:
   • Providing the internet environment;
   • Providing the IT infrastructure;
   • Providing and distributing digital newsletters and invitations;
   • Sending yard letters by post;
   • Organising activities;
   • Fulfilling legal obligations towards the government (e.g. tax certificates, reporting on Trias’ operations).
   • Fulfilling contractual obligations (e.g. insurance following volunteer or travel contract)
     We never pass on personal data to other parties with whom we have not concluded a processing agreement. Naturally, we make the necessary agreements with these parties to guarantee the security of your personal data.
3. No commercial use
   Trias will not sell, rent, distribute or otherwise make your personal data commercially available to third parties.

Retention period

Trias does not retain personal data longer than necessary for the purpose for which it is provided or required by law. For example, the personal data of a donor who no longer supports Trias after 7 years will be deleted.

Data security

Moreover, we have taken appropriate technical and organisational measures to ensure the security of your personal data.
All persons who may have access to your data on behalf of Trias ngo are bound to secrecy.

• We operate a username and password policy on all our systems;
• we do use ‘encrypted’ connections (SSL) when accessing our data
• We make backups of personal data in order to restore it in case of physical or technical incidents;
• Our employees are informed about the importance of protecting personal data.

Your rights regarding your data

You have the right to access, correct or delete personal data we have received from you. You may object to the use of your data. If the processing of your data is based on consent, you may withdraw it at any time. We may ask you to identify yourself before we can comply with the aforementioned requests. This privacy statement tells you how to contact us.

Requests via a form

For smooth processing of information and registration requests, the information submitted is also stored online. You can view this data at any time by sending an e-mail to info@trias.ngo.

Information

If you no longer wish to receive information from Trias, please send a mail to info@trias.ngo or send a note to Trias, Kunstlaan 7-8, 1210 Brussels.

Complaints

If you have a complaint about the processing of your personal data, please contact us directly about this. You always have the right to file a complaint with the Privacy Commission, which is the supervisory authority in the field of privacy protection.

Amendment of privacy statement

Trias may amend its privacy statement. We will make an announcement of this change on our website. The last change occurred on 14 June 2018. Older versions of our privacy statement will be stored in our archive. Please send us an e-mail if you wish to consult them.